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VACANCY HANOVER MUNICIPAL CORPORATION
Category: Admin/Clerical
Description:
SECRETARY (OPS/SS 2)

Salary $1,124,500 - $1,512,328 per annum.

 

Job Purpose

Under the direction of the Director Administration of the Municipal Corporation, the incumbent has responsibility to provide Secretarial, Clerical and Administrative support to the Administration Department.

Key Outputs

 Follow up on issues which are of concern to the Department to meet deadlines.
 Provide support to the Director Administration to assist in the efficiency of the Department.
 Production of action sheets and minutes within the regulated time.
 Respond to correspondence.

Job Responsibilities

 Performing duties as Secretary Stenographer/Recording Clerk for the monthly Council meeting and otherCommittees:
 Typing minutes of meetings mentioned above after they have been checked by the Clerks to the Committees and circulating to the Heads of Departments, Officers and other Ministries/Agencies.
 Drafting and typing letters and memoranda to the relevant individuals, Departments and Ministries arising from the aforementioned meetings
 Providing Secretarial services to the Chief Executive Officer
 Taking dictation in shorthand and transcribing accurately on typewriter/computer
 Accurately typing and professionally collating and binding reports

Performance Criteria:

 Key deliverables are produced within agreed time frame to required standards.
 Maintains an up-to date and effective records management systems that allow for the speedy retrieval of documents and information.

Key Competencies:

 Good oral and written communication skills
 Excellent interpersonal skills
 Good time management skills
 Ability to work on own initiative.
 Typing skills
 Proficiency in MS Office Software
Qualifications:

The incumbent should possess four (4) CXC or GCE subjects inclusive of Mathematics and English Language or equivalent with proficiency in type writing at a speed of 40-50 words per minute, successful completion of the prescribed office professional training course at the Management Institute for National Development (MIND) (Secretarial Qualifying Course or Administrative Management Course-Level 1)

Applications accompanied by resumes should be submitted no later than Monday, February 13, 2022to:

Secretary

Local Government Services

Office of the Services Commission

Ministry of Finance and the Public Service Complex

2nd Floor, G Block

30 National Heroes Circle

Kingston 4

 

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Deadline:

Contact Information
Name: NA
Address: 2nd Floor, G Block
30 National Heroes Circle
Kingston 4
Email:
Telephone:
Fax:

Ad Post Date: 2023-01-30

 

 

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