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SECRETARY (OPS/SS 2) Salary $1,124,500 - $1,512,328 per annum. Job Purpose Under the direction of the Director Administration of the Municipal Corporation, the incumbent has responsibility to provide Secretarial, Clerical and Administrative support to the Administration Department. Key Outputs • Follow up on issues which are of concern to the Department to meet deadlines. • Provide support to the Director Administration to assist in the efficiency of the Department. • Production of action sheets and minutes within the regulated time. • Respond to correspondence. Job Responsibilities • Performing duties as Secretary Stenographer/Recording Clerk for the monthly Council meeting and otherCommittees: • Typing minutes of meetings mentioned above after they have been checked by the Clerks to the Committees and circulating to the Heads of Departments, Officers and other Ministries/Agencies. • Drafting and typing letters and memoranda to the relevant individuals, Departments and Ministries arising from the aforementioned meetings • Providing Secretarial services to the Chief Executive Officer • Taking dictation in shorthand and transcribing accurately on typewriter/computer • Accurately typing and professionally collating and binding reports Performance Criteria: • Key deliverables are produced within agreed time frame to required standards. • Maintains an up-to date and effective records management systems that allow for the speedy retrieval of documents and information. Key Competencies: • Good oral and written communication skills • Excellent interpersonal skills • Good time management skills • Ability to work on own initiative. • Typing skills • Proficiency in MS Office Software
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