REQUIRED SKILLS/COMPETENCIES:
• Provides administrative and secretarial support which includes screening,
receiving, responding and directing telephone calls, enquiries and correspondences.
• Administers the Budget of the Deputy Managing Director’s Office.
• Receives and hosts visitors to the Deputy Managing Director.
• Coordinates all meetings and travel arrangements/itinerary.
• Monitors requests and directives issued by the Deputy Managing
Director for follow-up.
• Follow-up on progress of executive decisions and recommend the
necessary interventions.
• Monitors messages and requests received for the Deputy Managing
Director, develops Action Plans and follows-up to ensure execution of
appropriate action.
• Researches, prioritizes and follows up on incoming issues and concerns
addressed to the Deputy Managing Director; including those of a
sensitive or confidential nature and determines the appropriate course
of action, referral or response.
• Provides support for the research and collation of information for
presentations to be made by the Deputy Managing Director.
• Designs, implements, and maintains operational and administrative
procedures relating to the Deputy Managing Director’s Office.
• Manages a variety of special Projects for the Deputy Managing Director
same of which may have Department-wide impact.
• Acts as liaison for smooth communication between the Deputy Managing
Director’s office and internal Units, demonstrating leadership to maintain
credibility trust and support with the Executive Management Team
and staff.
• Monitors and maintains all leave and flexi-time rosters for the Division.
• Prepares the annual budget for submission to the Deputy Managing
Directors Office.
